Abstract Submission Guidelines

General Information

• Submission language: English
• Presentation language: English
• Eligibility: Submitters must create a congress account and register for the congress before being able to submit a contribution (account creation and registration required). On-site attendance is mandatory for symposium and abstract submitters.
• Contributions must be submitted online. Submissions by email will not be accepted.
• All submissions must be written in English and in final form and ready for publication in the online abstract book. Your submission will NOT be reviewed for typos or other errors.
• Check your work carefully, as no changes will be allowed after the submission deadline.
• All communications will be sent to the email address used to submit the abstract or symposia. Your abstract is not successfully submitted until you receive a confirmation email after clicking the final submit button. If you do not receive a confirmation email, please check your spam mailbox or contact the Congress and Exhibition Office.

Presentation length:

The length of your on-site presentation depends on the type of submission. 

• Standard symposia length is 90 minutes and typically includes 4–5 speakers.
• Oral presentations will have 10 minutes for the talk, followed by 3 minutes for discussion/questions.
• Posters will be presented within 5 minutes with an additional 3 minutes for discussion/questions during the Poster Session.

Submission periods:

• Symposia: July 2025 – 30 October 2025 - closed!
• Poster & Oral Presentations: July 2025 – 20 January 2026

Reviewing periods:

• Symposia: 5 November 2025 – 20 November 2025
• Poster & Oral Presentations: 26 January 2026 – 16 February 2026

We are thrilled to share that we have received an enormous number of symposia submissions for the IACAPAP 2026 Congress. Thank you to everyone who took the opportunity to contribute to the scientific programme. Your engagement and enthusiasm are truly appreciated.

Please note that the deadline for symposia submissions was 30 October 2025, and the submission portal is now closed. Late submissions for symposia cannot be accepted.

If you missed the symposia deadline, we warmly encourage you to submit an oral presentation or poster abstract. The submission portal for these formats remains open until 20 January 2026.

Submitters were required to register for the congress. However, it is perfectly acceptable to wait with the payment of the registration fee until you have received notification regarding the acceptance or rejection of your symposium submission in Decemeber 2025. We strongly encourage everyone to participate in the congress, even if your symposium cannot be accepted due to the high volume of submissions received.

Poster & Oral Presentation Submission

Required information:

• Abstract Title (max. 250 characters)
• Main Author Details (submitter is automatically the main author)
• Co-Authors (optional): Up to 20
• Topics: Select one mandatory and one optional topic
• Abstract Structure: Objective | Methods | Results | Discussion
• Each section max. 150 words; total max. 600 words

Please consider the following guidelines:

• Middle name or initials should be entered in the First Name field.
• Do not enter names in all capital or all lowercase letters.
• Do not enter abstract titles in all capital or all lowercase letters.
• The listing of multiple affiliations/institutions for a single author is not possible. Please choose the current main affiliation/institutions.
• Figures and graphics will not be accepted.
• All characters < and > must be enclosed by blanks e.g. p < 0.005 not p<0.005
• Abstracts must be new and must not have been previously presented.
• The person making the submission is wholly responsible for the accuracy of the information. The information will be published as submitted. Please use your university address, not your personal one.

Additional requirements:

• Conflict of Interest Declaration
• AI Processing Consent (agreement to AI-assisted review) must be accepted
• General Conditions & Privacy Policy must be accepted